From order to invoice in minutes, not days.
Connect your purchasing, inventory, warehouse operations, and accounting into one flow. Stop losing hours to manual order entry, inventory discrepancies, and end-of-month reconciliation. Built for distributors who process dozens or hundreds of orders every day.
Problems We Solve for Distributors
Order processing is slow and error-prone
Orders come by email, phone, fax, website, sometimes WhatsApp. Someone reads each one and enters it manually. Typos, transposed quantities, wrong SKUs from similar names. By the time the order reaches the warehouse, it might be hours old and contain errors discovered only when the customer receives the wrong shipment.
Inventory is unreliable across warehouses
Stock in two or three warehouses, data not synchronized. One shows 500 available — 200 are already allocated to unpicked orders. Your sales team quotes availability on numbers they cannot trust, and customers experience stockouts your system said should not happen.
Invoicing is a separate manual process
After goods ship, someone creates the invoice: look up the order, verify shipped quantities, apply volume discounts / customer-specific / promotional pricing, generate in accounting. Manual delay, errors, and revenue recognition disconnected from business activity.
Month-end is always late
Reconciling purchases received vs POs vs supplier invoices. Sales invoices vs delivery confirmations vs bank deposits. Investigating inventory/physical count discrepancies. Adjusting for returns, damages, write-offs that were never properly recorded. Your accounting team spends the first two weeks of every month closing the previous one.
Every dock door tied to your ledger
The loading dock is where your margin lives or dies. A missed SKU, a wrong quantity, a split shipment handled off-system — each one turns into a credit note, a delayed payment, or an unhappy customer. We instrument the dock with barcode-driven receipt and dispatch, so every physical movement writes to the system in the same moment it happens.
Your drivers leave with accurate paperwork. Your accounting closes the revenue cycle automatically. And your customers get delivery notifications they can actually rely on.
What We Implement
Multi-channel order intake
Orders captured from website, B2B portal, email parsing, EDI, or manual entry — all flowing into one pipeline. Automated confirmation and delivery scheduling.
Real-time multi-warehouse inventory
Live quantities, allocations, and available-to-promise across every warehouse. Sales team sees what they can actually sell.
WMS operations
Receiving, putaway, picking, packing, shipping — all with barcode scanning. Errors drop, throughput rises.
Automated invoicing
Invoicing triggered by shipment confirmation. Correct pricing applied automatically (volume, customer-specific, promotional). No manual step, no delay.
Purchase management
Supplier lead times, automated reorder-point monitoring, PO generation. Your purchasing team plans instead of firefighting.
B2B customer portal
Your customers place orders, check stock, and track shipments themselves — eliminating the flood of status calls.
Inventory accuracy without stopping operations
Annual wall-to-wall counts belong in the past. Continuous cycle counting, exception flagging, and bin-level accuracy tracking give you a live, trustworthy inventory number every day of the year — without shutting the warehouse down.
The system tells you where the discrepancies are actually happening, so your team can fix the root cause instead of writing off the variance at year-end.
What a Typical Engagement Looks Like
| Phase | Duration | What happens |
|---|---|---|
| Discovery | 1-2 weeks | Map order intake, inventory, invoicing, and accounting flows. |
| Phase 1: Core | 5-8 weeks | Order-to-cash for your main channels: sales, inventory, invoicing, accounting. |
| Phase 2: WMS | 3-5 weeks | Barcode-driven receive/pick/pack/ship across warehouses. |
| Phase 3: B2B portal | 2-4 weeks | Self-service ordering, stock lookup, order history for your customers. |
| Ongoing support | Monthly | New channels, new rules, new reports. |
Halve your month-end. Skip the manual work.
Distributors processing 50+ orders per day typically see 15-20 staff-hours per week in time savings from automation. Nearly half an FTE going to work a properly configured system can handle automatically.